Today's agenda

AMERICAN GI FORUM OF BEXAR COUNTY / MY CITY IS MY HOME (Review & Action Session)

Date: March 18, 2026Location: [Insert Location / Virtual]Time: [Insert Time]

I. Call to Order

• Opening Prayer

• Pledge of Allegiance

II. Roll Call

• Establish Quorum

• Record उपस्थित / absent members

III. Commander’s Discretion

• Urgent matters requiring immediate attention

• Executive guidance or time-sensitive decisions

IV. Purpose of Today’s Meeting

Full Review & Revisit of Organizational Agenda

• Identify what has been completed

• Address outstanding items

• Assign responsibilities and deadlines

• Take formal action where needed

V. Reports (Status Review & Updates)

(Each report should include: current status, issues, and recommended actions)

A. Financial Report

• Current balance

• Outstanding obligations

• Approval of expenditures (if needed)

B. Membership Report

• Current membership numbers

• Growth since last report

• Recruitment strategy updates

C. Event Committee Report

• Past events review

• Upcoming event readiness

D. Website / Communications Report

• Website status

• Social media engagement

• Needed updates

E. National / State Updates

• Key updates impacting local operations

• Required compliance or participation

VI. Transmittals (Review & Action)

• Incoming Correspondence

• Official Notifications

• Required Responses (assign responsibility & deadlines)

VII. Organizational Matters (Deep Review & Decisions)

A. Logo & Branding

• Confirm branding standards

• Approve or modify logo usage

• Assign oversight responsibility

B. New Area Development

• Expansion plan review

• Assign leadership roles

• Set timeline & milestones

C. Payouts & Receipts

• Review reimbursements

• Verify documentation compliance

• Approve pending payouts

D. Mid-Year Review

• Financial standing

• Membership growth progress

• Strategic goals (on track / off track)

• Adjust priorities if needed

E. National Conference (2026 Planning)

• Delegate selection

• Budget allocation

• Travel logistics & materials

F. Local Chapter Issues

• Clarify authority structure

• Protect charter integrity

• Establish formal communication protocol

G. Texas Slate (Strategic Positioning)

• Discuss endorsements / positions

• Develop communication plan

• Assign outreach responsibilities

H. Event Materials Pickup

• Inventory review

• Assign responsible individuals

• Confirm storage and transport plan

I. Keys & Access Control

• Internet access review

• Storage relocation (if needed)

• Tool and asset accountability

• Update authorized access list

VIII. Events Review & Planning

A. Death Deeds Events

• Confirm details

• Assign roles

• Finalize logistics

B. Fundraisers

• Upcoming events

• Budget goals

• Sponsorship outreach strategy

• Assign lead coordinators

IX. Website Updates (Action Items)

• Content revisions

• Security updates

• Calendar updates

• Assign responsible party

X. Announcements

• Open floor for brief announcements

XI. Action Summary

• Review all decisions made

• Confirm assignments and deadlines

XII. Adjournment

• Motion to adjourn

• Second

• Vote